Local Office Manager - Part-time

À propos

Agicap is a group of entrepreneurial minds united by a love of helping businesses grow, a passion for problem-solving, and a soft spot for cash flow.

Agicap is fundamentally rethinking the way businesses plan and manage one of their biggest pain points, naturally cash flow, that by centralising their bank accounts and their management and forecasting tools, to allow leaders to focus their efforts on the fundamental essentials: analysis and decision-making.

Agicap is 100% intuitive digital cash flow forecasting and management software, for modern businesses that want to know exactly what their financial future holds and how to optimise it. Cashflow forecasting and management is the gateway to financial decision-making. Whether you want to hire a team member, open an extra office, invest in new equipment or simply pay an upcoming bill it’s important to know you have the cash to afford it.

Agicap lets you make data driven decisions.. It is an easy to use but complex Business Management System which lets you drive your company and team performance All from one place, even from home office.

Founded in 2016, right in the heart of the city of Lyon. From 3 founders, with more than $121 million raised since 2019, they have grown to be more than 550 people strong across Lyon, Berlin, Paris, Milan and Barcelona, (soon to be many more)!

Agicap is the number one solution that is helping more than 6000 businesses across Europe, have better cash flow habits and a firm grasp on the future of their business, in industries such as retail, hospitality and manufacturing.

Descriptif du poste

Key responsibilities:

1. Office operations

  • Ensure the smooth day-to-day running of the office (supplies, equipment, maintenance, badge access).

  • Be the main point of contact with the space provider (coworking / landlord).

  • Ensure compliance with fire safety and local regulatory obligations.

  • Monitor office occupancy trends and anticipate future space needs.

  • Manage the relationship with building- and equipment-related vendors (cleaning, security, maintenance).

  • Ensure the office quality meets Agicap's standards.

2. Office life and employee experience

  • Organize team events and initiatives that foster cohesion and employee engagement.

  • Manage employee services (snacks, drinks, amenities, small orders).

  • Act as the local point of contact for the needs and feedback of the German team.

3. Onboarding / Offboarding

  • Prepare the arrival of new joiners (workstation, equipment, welcome pack).

  • Support departing employees (administrative and logistical offboarding).

4. Administrative support and local compliance

  • Provide first-level support on administrative matters (supplier contracts, invoices, expense reports).

  • Contribute to monitoring local legal obligations, working with the Legal, Finance, and HR teams at headquarters.

5. Reporting and coordination

  • Provide regular reporting to the manager on activity and ongoing topics.

  • Take part in Office Management team meetings and contribute to sharing best practices across offices.

  • Monitor the Berlin office's operating budget.

Profil recherché

  • Native or fluent German, with professional-level English required to communicate with the manager and colleagues.

  • Proven experience in a similar role (office management, administrative coordination, facilities) within an international

    environment.

  • Strong sense of organization, autonomy, and rigor, with the ability to manage a wide range of information.

  • Good interpersonal skills, service-oriented mindset, and ability to work in a multicultural environment.

  • Flexibility and pragmatism, comfortable switching between different tasks.

    Contract type: Permanent contract - 50% - 4h/day – Monday to Friday

Informations complémentaires

  • Type de contrat : Temps partiel
  • Lieu : Berlin
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